Entry and search may be necessary, and the University may exercise its contractual right to conduct either or both under certain circumstances. University Housing recognizes and respects your desire for privacy, especially within the context of a group living environment. In its efforts to protect this desire, University Housing has defined the conditions under which authorized University personnel may enter or search your room. The following procedures have been developed as a guide for University Housing staff to enable them to perform their duties and to maintain certain standards while at the same time giving due recognition to the privacy which is desired by individual residents. The following University and University-affiliated personnel are authorized to enter under the terms described below:
- Full-time professional staff members of University Housing (e.g., Hall Directors and Facilities personnel).
- Housing Security Officers with the Division of Public Safety and Security.
- Employees of the University's Department of Environment, Health and Safety (OSEH).
- University and non-University personnel contracted to perform maintenance, repair or other services on behalf of University Housing.
- Other members of University staff and/or authorities may enter under the conditions described below when accompanied by a member of the professional or resident staff. In an emergency situation, fire department personnel may enter unaccompanied.
- The University reserves the right to enter your room/apartment and bedroom:
- to provide maintenance or housekeeping services
- to verify occupancy
- to conduct sanitation, maintenance, or safety reviews
- to exhibit the room to contractors or workers
- if there exists a clear indication or reasonable cause to believe that there is a violation of an established conduct or health and safety standard
- in the event of an emergency to protect life, limb or property and to mitigate any hazard or threat to the community
- If it is necessary, under the conditions outlined, for authorized University personnel to enter a room when no resident is present, the resident(s) will be notified of the entry and the reason for the entry. This provision does not apply to housekeeping and maintenance personnel performing routine duties, or to staff conducting a Health and Safety review, for which prior notification of residents is required. These reviews traditionally take place at the beginning of fall term, during winter break and at the end of winter term. These reviews may take place at any time during 12-month occupancy with appropriate notice.
- The Division of Public Safety and Security will be called to remove an item of personal property from a room without prior consultation with the owner when it is the judgment of the staff member that the item represents an imminent hazard to property or the resident(s) of that room or the community at large.
- If illegal goods are found and confiscated during the authorized room search, the resident may be subject to criminal prosecution and disciplinary action.
- University Housing staff is also authorized to remove from a resident room clearly identifiable University property not provided as part of the room furnishings. If an item is removed under the above conditions, the resident will be notified of the removal. If the removed item may be legally possessed by the resident, but is in violation of these Policies and Procedures, the Community Living Standards (identified in this document), or the Statement of Student Rights and Responsibilities, it may be claimed by the resident but cannot be retained in the building.
- For shared rooms, the University reserves the right to prepare the vacant space for a new occupant.
If someone has a concern that a student resident is missing, this concern should be reported to a University Housing professional staff member. Housing Security in collaboration with Residence Education and other Housing partners will conduct a preliminary investigation in order to verify the situation and will obtain information around circumstances that relate to the student in question. If preliminary investigations are unsuccessful in locating the student and/or show cause for concern, Housing Security immediately will engage the U-M Police Department for assistance and formal reporting. UMPD will make notification to the confidential contact designated by the student if the student is deemed missing through investigative efforts. That contact will be made within 24 hours of that determination.