Eligibility to Reside in University Housing
Contract holders must maintain eligibility during the entire time period defined in the contract. In instances where eligibility is uncertain, you are required to produce a written statement to the Housing Information Office from your school or department indicating your status. If you are a student, you must verify that you are making appropriate progress toward your degree and that you remain in good standing within the school or department. Undergraduate and Graduate students must be enrolled in classes to remain eligible to reside in University Housing during each respective academic term. Doctoral students do not need to be enrolled during spring and summer terms to maintain eligibility. At any time after you lose eligibility status, the University may terminate the contract.
It is a condition of eligibility for University Housing that applicants for housing completely and truthfully answer criminal history activity questions. University Housing reserves the right to refuse housing based upon behavior, including but not limited to criminal activity, that the University in its sole discretion and judgment determines that refusal of housing (or termination of the housing contract for behavior that is revealed or occurs after application submission) is in the best interests of the University, University Housing residents and employees, and the University Housing community. If University Housing becomes aware that an applicant has a record of criminal conviction(s) or other actions that could pose a risk to person or property and/or could be injurious or disruptive to the University Housing community environment, the University may not accept or may cancel the housing contract. Failure to completely and truthfully answer criminal history activity questions on any University Housing applications may result in contract termination and/or University of Michigan disciplinary proceedings.
Eligibility to Reside in Graduate and Family sections of University Housing
Meeting the below eligibility criteria does not guarantee approval of your application to live in Munger Graduate Residences or Northwood Community Apartments.
Northwood Community Apartments
You may apply to live in Northwood Community Apartments if you are a student or non-student as defined below and meet eligibility requirements:
- A graduate Student
- Non-traditional Student (out of high-school 6 years or more)
- An undergraduate Student with family
- House Officer as defined by SPG 201.19
- A Ph.D. candidate actively writing a dissertation (as verified by their faculty chair)
- Students must be registered for classes and/or paying tuition at the UM, Ann Arbor campus
- Students must be enrolled for 6 or more credit hours, two out of three academic terms or be actively writing their dissertation as verified by their chair
- Students have priority for vacant units over Non-students
- Postdoctoral research fellow at the University of Michigan as defined by SPG 201.19 and residing with family
Munger Graduate Residences
You may apply to live in Munger Graduate Residence if you are a student or non-student as defined above and meet eligibility requirements:
The foregoing criteria, however, shall not entitle a person with eligible status to be accepted to live in Munger Graduate Residences or Northwood Community Apartments.
Household Member Policy
The University recognizes that family membership is defined in many diverse ways. For purposes of eligibility for families, immediate family members of the contract holder or spouse/domestic partner are included as household members. Immediate family members are defined as:
- Spouse/Domestic Partner: Share documentation of domestic partnership
- Fiancé – Must be married within two weeks of contract start date; contact the Housing Information Office if marriage will occur after this period
- Dependent children (under 18 years of age); children over 18 are considered adults. Residents who have a dependent child that is 18 or older must provide written verification of legal dependent status, such as the most recent income tax filed.
- Parents of the contract holder or spouse/domestic partner (if caring for contract holder’s dependent children)
- Grandparents of the contract holder or spouse/domestic partner (if caring for contract holder’s dependent children)
- Siblings who are enrolled Students at the University of Michigan
- Household members must be included on your contract and are entitled to the same access to most family programs, services and facilities. Verification of relationship will be required. Siblings are not considered immediate family members and therefore are not eligible to reside in the Northwood Community Apartments as household members (exception: siblings who are enrolled Students)
- Under no circumstances may you exceed the occupancy limits for your apartment. You are responsible for updating your contract with any changes of household members throughout the contract term. Any additions, deletions, or changes to the household must be provided to University Housing along with required paperwork, such as a birth certificate. This will help ensure that household members receive access to programs and services for which they qualify. If you expect to exceed occupancy limits (e.g., expecting a child), apply for an apartment transfer to a larger unit ahead of time..
- You may not allow any other person(s) to reside in the apartment who is not authorized by University Housing as a member of the household or who is not a guest (See Guest Policies and Unauthorized Entry)
Any requests for special circumstances must be submitted to the Housing Information Office. You are fully responsible for any actions and/or misconduct by your spouse/domestic partner, dependent children, household members, guests, or visitors.
Eligibility Status Change
- In the event that You no longer maintain eligible status, You must immediately notify the University in writing at the Housing Information Office, 1011 Student Activities Building, Ann Arbor, Michigan, 48109-1316. At any time following the termination of Your eligible status, the University may in its sole and absolute discretion terminate this Contract upon thirty (30) days’ written notice to You. The University has the right, upon 45 days’ notice to You, to increase the total rent due by an amount reasonably related to any increase in (a) the cost of utilities or, (b) premiums paid for liability, fire, or workers compensation insurance.
If your status changes at any time you must notify Housing by emailing firstname.lastname@example.org. Examples include, but are not limited to: a Student who has graduated and becomes a postdoctoral research fellow or U-M staff member and a postdoctoral research fellow whose appointment has been changed to a U-M staff member. The rental rate will be assessed at the appropriate Student or Non-student rate and based upon the date of the status change. Contract holders whose status has changed to Non-student will be allowed to complete their current contract but will not be eligible to renew their contract for additional contract periods.
Duration of Eligibility
- Student Eligibility: Student contract holders are limited to six (6) contract renewals beyond the original term of the contract. Special requests from student residents to remain beyond the maximum periods of eligibility must be submitted in writing to the Housing Information Office by March 1 preceding the end of the contract.
- Non-student Eligibility: Non-student contract holders are limited to two (2) contract renewal periods beyond the term of the original contract. If a Non-student enrolls as a Student, they may not add more than the maximum student eligibility time to their time spent in University Housing as a Non-student.
Graduate, Family, and Staff Apartment Eligibility and Prioritization for Apartment Assignments
- Student applicants have priority over all Non-student applicants.
- Single graduate Students are eligible to share two-bedroom units or two-bedroom with study units with one other single graduate Student.
- Single graduate Students and postdoctoral research fellows are eligible to share six and seven bedroom units with other single graduate students in Munger Graduate Residences.
- Roommates must be mutually requested in the application process and must be brought in at the time of self-selection for Northwood Community Apartments.
- Single graduate students will be assigned a roommate by Housing if a roommate is not requested through the self-selection process.
- Married and domestic partners are eligible for any apartment type except shared units.
- Roommate gender is not restricted by University Housing.